What Is an Invoice?

An invoice is a document that lists the products or services you've provided to a client, along with the amount they need to pay. Think of it as a professional bill that helps you get paid for your work.

Invoices are used by freelancers, contractors, and small business owners to request payment from their clients. They serve as both a payment request and a record of the transaction.

Every professional invoice should include these essential elements:

• Your business name and contact information
• Client's name and contact details
• Invoice number and date
• Description of services or products provided
• Quantity and price for each item
• Subtotal, taxes, and total amount due
• Payment due date
• Payment terms and methods

There are several simple ways to send your invoice to clients:

• Email as a PDF attachment
• Share a download link
• Print and mail (for traditional businesses)

Most modern businesses prefer digital invoices as they're faster, more professional, and easier to track.

• Set clear payment terms upfront
• Send invoices promptly after completing work
• Include a clear due date
• Follow up politely if payment is late
• Consider offering multiple payment methods
• Keep records of all invoices and payments

Invoices are used across many industries, including:

• Freelance writing and design
• Consulting and coaching
• Home services (plumbing, electrical, etc.)
• Professional services (lawyers, accountants)
• Creative services (photography, videography)
• Small retail businesses